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Notes for Mon Dec 30 2024

12/30/2024

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Agenda Items
5:00 p.m. Call Meeting to Order, Review Agenda
Highway Department - Superintendent Tyson Howard Update
  • Met with Mike Smith regarding the approach to winter snow clearing on asphalt. They had a good discussion about salt vs sand for road treatment.  Tyson uses both: pre-treatment with salt, and sand with plowing.   Mike prefers the use of salt and no sand.  Mike offered assistance with calibration of spinners.  Tyson to look into Mike's classes.
  • No approach is ideal and prefect for the environment, but salt has a higher impact and more cost. Tyson verified this with our salt supplier.
  • Ambulance, police, and mail deliverer had no issues getting around during and after storms
  • We have had 8 storms to date, at one point there was only one working town truck, and the roads in some spots in town were not ideal. 
  • Waiting on another truck, but may not be available until Feb.
  • Working on more clearing around the salt shed
  • Working to make the highway garage more efficient
  • Flattening the  ruts in the dirt roads in anticipation of freezing
Salt Shed
  • Robyn asked Tyson to make a task list of what needs to be done and the responsible person. It was already being worked.
  • Robyn would like to transfer some of Hilma's salt shed work to Tyson
  • To Dos:
    • Relocate internet equipment from EOC (Emergency Operations Center) to fire garage
    • Get the fire dept to move their equipment out of the EOC (Emergency Operations Center)
    • Remove trees and ledge around salt shed area - Tyson
    • Get bids for EOC demolition
    • Site work plan - SB and Tyson to have a walkthrough
    • Prep for pad - Tyson has a contractor who can do the work, has his own equipment
    • Electrician to move the electrical panel from the EOC to the fire building
    • New fuel tank contracted for $1077
Public Comment - praise for the road crew for creating safe roads despite relentless and mixed storms. 
Review Minutes: 12/10/2024
Other Business
Tri-State Fire Mutual Aid agreement—vote anticipated - Robyn checked with Fire Chief Nick Anzuoni who had no issues with the agreement, SB voted to approve.
Fuel Tank Quote—vote anticipated
Heat Pump System Quote—for limited town offices (front offices) through the Energy Advisory Committee.  Money used would be what was left in the grant after lights are swapped out for LEDS.  Robyn would like a whole building review of heating system by www.jamroghvac.com. Cost to do the review is estimated at $2000 .
Mileage Reimbursement Rate for 2025—SB voted to approve updated rates.
Hilltown Youth Performing Arts—license update, no update available
Community Hall Windows Project Update​ Appraisal Update: bid packets sent out by Hilma and   responses due Jan 6. No one has contacted Hilma. Robyn recommended contacting Pella Windows to determine if they have a recommendation.
Appraisal Update - not much progress on seeking someone to do appraisal of all the Town buildings.
ARPA Funds possible uses:
  • Cost of lift​ for painting CH
  • Donelson Building for CH ceiling
  • Electrician to move fire panel from EOC to inside fire building
  • JAMROG heating review of Jacobs Road
Mail
  • Letter in praise of Highway Dept for snow clearing 
  • Notice that a grant application submitted by Hilma was not awarded
Budget Planning
  • This needs to start and the budgets must be realistic.
  • Prices are always going up and budgets need to reflect this.
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Notes for Tue Dec 10 at 5:30

12/10/2024

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5:30 p.m. Call Meeting to Order (This meeting was recorded.)
TAX CLASSIFICATION HEARING-- The Selectboard is required to hold a public hearing pursuant to M.G.L. Chapter 40; Section 56. The Selectboard will vote on whether to have a split or single tax rate. If a split tax rate is voted, there will be a different rate set for commercial, industrial and personal properties than for residential property.   Select  Board approved a single tax rate.
Following the Hearing:
Review Agenda
Public Comment - 2. Kudos  for the highway dept which despite  truck breakdowns  managed to clear the roads in a reasonable period of time.   Ned Wolf of the Finance Committee asked about the repairs/breakdowns. Robyn and Will detailed the repair issues 

Review Minutes: 11/21/2024, 12/3/2024
Other Business
Art Show Request 
  • For use of Community Hall for the Heath Art Show 
  • SB waived the fees for use of the CH for  Aug 28 through Sep 26
Salt Shed Project Update
  • Cudnohufsky Assocs.  responded to the proposal and Hilma to make some minor changes.
  • SB approved for $9600 for continued engineering services on the salt shed.
Appraisal Update
  • None
Hilltown Youth Performing Arts (HYPA)  license
  • SB would like a summary proposal on the lease from HYPA by the Jan 23 SB meeting
Mail
  • Energy Advisory Committee:  Brian had a meeting regarding Jacobs Road and looking into grants for heat pumps which in turn will require solar.
  • Letter regarding winter road treatment.
  • Robyn cautioned residents to adapt to snow storms by driving slower, being patient, and  staying home when possible. 
CH Windows
  • Hilma sent out the RFP to 3 sources.  One response was they will not be bidding. Will suggested that companies out side the area may be possible.  It is sometimes better to remove  windows, cover with plywood,  and take them to their shop rather than try to repair in place.
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Notes Tue Dec 3 at 5 PM

12/3/2024

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5:00 p.m. Call Meeting to Order (This meeting may be recorded.)
Review Agenda, Public Comment
Review Minutes: 11/19/2024, 11/21/2024
Other Business
  • Library Trustee & Zoning Board of Appeals member appointments—votes anticipated
    • Trustees - Gale Hubley appointed until next town election
    • ZBA - Ken Gilbert appointed to vacant seat
  • Franklin County Solid Waste Management District—transfer station inspection report—vote
    • Transfer station undergoes a yearly inspection which passed this year
    • SB voted to approve the inspection report
  • School transportation reimbursement programs advocacy letter—vote anticipated
    • SB voted to support the program to obtain vocational transportation reimbursement
  • MLP Manager Search Update
    • Position was advertised twice in the Recorder, on our website, and on postings around town.
    • No response to date
  • Community Hall Windows Project Update
    • Proposal is ready to go out for restoration of windows and storms.
  • Salt Shed Project Update—vote anticipated
    • RFP is with the consultant and they will have a proposal by next SB meeting
  • Relocation from EOC building to Fire Garage and updating of fire equipment
    • Quote for labor and materials has been submitted by Fire Equipment Inc
    • SB approved the quote to be paid by ARPA 
    • Tim has contacted an electrician to complete outlets needed for fire equipment relocation
    • Storage containers for the FD equipment have been purchased and located at Jacobs Road.
  • Appraisal Update
    • Appraiser requested pictures of Jacobs Rd and Sawyer Hall. o further progress.
  • HYPA (Hilltown Youth Performing Arts) License Review—vote anticipated
    • SB approved the license to be sent out to HYPA  this week. 
  • FY 2024 Final Financial Report
    • Hilma and Robyn worked to clean up and reorganize the accounts
  • ARPA update
    • $109,970 available on July 1. Since then we paid for storage containers, committed wing plow, fire alarm movement for FD, electrician for new outlets in highway garage, remediation testing, moving the internet from the EOC.  Balance is approximately $30,900.
6:00 p.m. Board of Health—CPHS (Cooperative Public Health Service)  Regional Opioid Settlement Project
  • Gene Garland reviewed the FRCOG plan for cooperative use between 15 hilltowns  including Heath, of the regional funds from the National Opioid Settlement.  Cooperative use will mitigate the imbalance in the distribution numbers provided by the government per town.  Background: 
    • Attorneys General negotiated with pharmacies and drug makers
    • $900 million coming to MA
    •  60% to the state to be sent out in grants
    • 40% to cities and towns
    • All has to be spent on prevention, harm reduction, treatment, and recovery programs. 
  • Heath has been granted two air quality monitors. The BoH (Board of Health) would like to install them.  The SB approved the installation of the 2 monitors, 1 at Jacobs Rd and 1 in the center.
Mail
  • Some items already covered previously. Other items of interest: Question on ​stainability study from resident,  notification from resident that they are contracting with consultants regarding accessibility of Sawyer Hall, info from Cannabis Control.
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    Picture
    Acronyms & References
    .​
    ADA Accessibility  of Sawyer Hall

    ​Facilities Task Force Report
    ​

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