Notes for Feb 11, 2025

6:00 p.m. Call Meeting to Order, Review Agenda , Review Minutes:  2/4/25 
Public Comment - None
Other Business  
Salt Shed Project Update 

• For 52' x 70' shed there were 2  bid prices $147,000 (Ironhorse)  and $175,000  

Community Hall Windows Project Update 

• Need to give the contractor the completion date  required by the grant.
• Robyn has started to work on storm window cost. Has 2 sources that she will see about quotes.  

Rental Space RFP/Appraisal Update

• Robyn contacted Mark Reich at KPLaw to ensure that the SB is doing the RFP process the right way. 
• The RFP process allows for more than a one-year lease. 
• It will cover 3 rooms in Jacobs Road, and I believe two rooms in Sawyer Hall   (large room upstairs and the former library).
• Checked on what restrictions municipalities have on who they can lease to. As a municipality the Town can not subsidize non profits.
• Robyn has communicated with HYPA making them aware of the RFP process.

Employee Reviews

• Some reviews are behind and need to be done.
• One approach Robyn uses is to get together with the person and do the review process together.
• Assignments were made to cover persons needing reviews.

Select Board 2024 Annual Report/Town Report Dedication 

• Elissa and Robyn will draft the SB part of the annual report due March 14.
• Dedication needs to be determined.  SB members to send in recommendations.

Preliminary Discussion of Transition Options in Town Coordinator Office 

• Hilma plans to retire sometime in the next fiscal year.
• ​Budget considerations are involved— we need money for overlap and training of new person.
•  Need to determine how much time is needed for that overlap and training and budget that.
•  There are salary considerations  for the person coming in.

7:00 p.m. Appointment: Hilltown Youth Performing Arts—rental license discussion 

• Now that the RFP process (which is a lease) is  going to take place there is less need for a  license discussion
• Although the SB needs to get a license in place to bridge the gap between Jan 1 and the RFP.
• Jonathan was not aware that the license is not retroactive and the rent amount will be $2000 until the RFP.  Owes $2000 a month for Dec, Jan, and Feb.. Dec check for $2000 was paid following the meeting.
• Lease will end with the RFP process.
• Hilma stated that nothing will disrupt Jonathan's end of March performance.
• He may only seek an RFP for one room and use rental blocks for the summer and winter programs.  Jonathan wants to retain the storage closet in the gym and keep the storage container on the grounds.

Mail

• Kyle Jarvis has submitted his resignation.
• Fire Chief report
• MTRSD assessment errors that don't affect Heath.