Notes for Tue, Dec 15 2025

5:00 p.m. Call Meeting to Order (This meeting may be recorded.)
Review Agenda
5:05 p.m. Appointment: Highway Superintendent—winter preparation & plans

• Robyn would like to work with Ironhorse to create a way to enclose the space with money left from the project. 
• Enclosing the space would add longevity to the building, to better store the product, and perhpas store some equipment
• Tyson would like to purchase more product this year as the price will be going up next year
• Resident called to give the highway dept kudos for the road clearing this year.

7:15 p.m. Appointment: Hilltown Youth Performing Arts—usage check-in

• Everything is going smoothly
• Jonathan provided a list of furniture being used by HYPA.

Review Minutes: 12/09/2025
Public Comment - I know you are working on Personnel Safety, but would it be possible to add it  as an agenda item so that we can track progress.
Other Business
Office Assistant Resignation—SB voted to accept Nancy Thane's resignation as of Dec 23.  Will decide in Jan if the position will be filled.
Sawyer Hall Rental Proposal

• The rental proposal is for the former meeting room on the second floor.
• An artist who recently purchased a house in Heath  wishes to rent the space for a studio there starting March 1 at $300/month to include the consideration of offering 3 free classes to the community.

Town Nurse Position

• There is not a lot of overlap to what our town nurse does and what FRCOG offers. Should we continue to have a town nurse.
• The Board of Health  would like to weigh in on this.
• SB wants to have the pros and cons to having this position as other towns don't have this position
• SB would like to service all generations along with the older generation currently served.
• Mia spoke about community paramedicine in lieu of certain nursing levels.
• ​SB needs to reimagine the position.

Facilities Report

• Robyn started a report which both Tim and Hilma have added to.
• Town has received a grant to have FRCOG assess the accessibility of all our buildings.
• SB voted to  allow Robyn to sign the contract to accept the Municipal ADA Improvement Grant for $8750.  An MOU (Memorandum of Understanding) is initiated and FRCOG will begin.

Wood Bank

• There is a wood bank in Colrain. You split the wood and put it in a location where folks who need wood could come and get it.
• Need to have a place to put it and a way to police it.

Town Coordinator Transition update

• Mia came back the second day so that's a good sign.
• There is a seminar Mia can attend via Zoom on municipal finance for $925 and the SB has money available in their budget.  SB voted to expend the money for the  class.

Winter Meeting Schedule
Mail, not already discussed

• Letter from chief regarding how should money be allocated—office vs out on the road
• Reports from Fire Dept
• FY27 fees from Franklin County Solid Waste Management
• MTRSD 2D8T (2 districts 8 towns)  project information 
• Badminton area in front of the Preschool and Firemen's area—SB agreed that the preschool fence can be taken down and vestiges of the preschool sandbox can be removed.

Other business that could not be anticipated 48 hours in advance.

• SB voted to make Mia, as  Town Coordinator, as Signatory for FRCOG Highway bids.
• National Grid is rolling out its Smart meters in the coming 2 to 6 weeks.