Notes for Tue, Jan 13 2026

​5:00 p.m. Call Meeting to Order
Present: Robyn Provost, chair; Elissa Viarengo. Absent: Will Emmet
Review Agenda
5:00 p.m. Appointment: Parks & Recreation, Mike Cucchiara—update on activities
Parks & Rec Chair, Mike Cucchiara
​PARC Grant discussion - the town just needs to acknowledge the Center Court's  current status as  a park. 

• The quote does not include shimming. Bob Dane said the court is level and has a good base.
• Current Parks and Rec accounts total $5065.
• Contingency is needed, say 10%, so that needs to be added on to price making a total of $26,290 instead of $23,900.

​Regarding the Enforcement Action 

• Mike is concerned about the legal implications for the Town and feels that the EO should have been reviewed by the Town Council before being issued.
• Felt it should have been addressed with a less adversarial process

Kiosks

• Kiosks now have the signs on them, but the location does not meet zoning standards because it is not setback 50 feet.
• Bob Dane to seek a compliant location for the kiosk and P & R will apply for a special permit for the location.

Other Activities

• Badminton net is in the gym - I need to announce the availability of both badminton and re-announce ping pong.
• Parks & Rec will be sending out color palettes for the CH facelift at the end of this week. We have gotten $200 towards the project from the the Heath Cultural Council.
• [Pickleball is going strong, we have PB on Mon, Wed, and Fri]

Review Minutes: 12/09/2025, 12/16/2025
Public Comment

• Praise for highway department on the condition of Avery Brook Road on stormy night.  
• Request for more timely posting of draft minutes.  Draft minutes can only be provided by request.
• Request for microphones to improve quality of audio recordings.   Response: Would require speakers.

​Other Business
Sawyer Hall Rental Proposal

• Artist wants to rent the upstairs meeting room.
• Looks promising, but SB wants to wait for Will to be present before voting on it.

Green Communities Grant Project—Heat Pump/Mini Splits for JRMC front offices. Brian DeVries. 

• Would save money by only heating and cooling spaces that are mainly used.
• There is a quote for $27,655 from the JAMROD company, which is on the preapproved contractor list and does other work for the town.
• All cost is covered by the grant.

NEIT (North East IT) Annual Contract

• Town will need to upgrade some servers [I'm not sure if it is a HW or SW upgrade].

CEC (Civil and Environmental Consultants)

• Former landfill contract change order. Seemed 

Mileage Reimbursement Rate for 2026—vote anticipated
DLTA (District Local Technical Assistance)  Request Form

• SB needs to list their requests

Community Hall Storm Windows—replacement

• One broken storm window needs to be replaced
• SB would like to replace all storms, but Robyn has not found a contractor yet that wants to do it.

JRMC Security Camera System

• SB is getting an updated quote for the interior of the building that will include prevailing wage.
• Cameras to cover the main entrance and the long hallway.
  
• NE Security Systems is charging a monthly fee.  Mia to look into why we are being charged a fee.

Mail Not Previously Discussed

• Office assistant proposal: Hilma would continue to consult during the transition time using money already approved for this purpose. Mia expressed that it would be very beneficial to her because a big part of the job is the historical knowledge. 
• ADA Memorandum of Understanding with FRCOG for an ADA evaluation needs to be signed.  It requires a change (removal of the fairgrounds from the list as the grounds are not owned by the town.  SB to be re-review after change(s).
• The front doors need to be fixed, do not always lock. Robyn to look into.
• Letter from resident regarding need for a grant policy.