Notes for Tue, May 5 2026

Agenda Items​➢ Call Meeting to Order – THIS MEETING MAY BE AUDIO RECORDED
➢ Review Agenda➢ Consent Agenda.➢Meeting Minutes: 04/28/2026 - approved as amended
➢ Appointments
o Jason Clark, Clark’s Custom Paint – Jacobs Road Municipal Center Sign Progress & Layout

• ​Jason  showed the lettering style and discussed the wording for the sign.

➢ Select Board Discussion/Decision Items
o Annual Town Meeting – General Discussion; Review Final Draft Hand Outs; Approve Hand Outs for Distribution at Annual Town Meeting

• This dead horse was beaten.  I know it is necessary, but it's week 3 for me and I have started to zone out.  I'll send the final approved version as soon as it comes out.
• There will be a supervised area for children to play.

o Office Assistant & Boards’ Clerk Positions – Review/Discuss Next Steps; Job Descriptions

• Office Assistant: Had 3 interviews so far, and 1 more is scheduled for tomorrow.
• Boards Clerk: So far there has been no response to the posting. There are emails in support of keeping a BoH clerk which has been very valuable to the board. Currently only 2 boards are using the clerk. Elissa feels that the position needs to be reimagined so the BoH can retain their clerk. ZBA and ConComm do not use a clerk.

o Town of Colrain Surplus Police Cruiser – Review/Discuss Vehicle Information, Memorandum of Understanding, and Bill of Sale

• Mia to meet with Colrain admin to go over a number of items regarding the cruiser.  Radios and light bar cost is est. at $7000.  Nick has provided a quote for work to be done.

o Route 8A (Jacksonville Stage Road) Over Underwood Brook Culvert/Small Bridge – Discussion re. Easements, Progress, and Project Funding

• DOT in Boston has said that they are creating a Metes and Bound plan. 
• Community One Stop for Growth - consolidated grant applications. Mia has signed up to apply.

 o Deerfield River Watershed Association – Questions re. Wild & Scenic Initiative

• ​They are seeking a letter of support regarding conservation land.

o Highway Department – General Discussion; Street-Sweeping; Taylor Brook Road Bridge; Colrain Stage Road Paving; Chapter 90 Funds

• Electrical work to connect the Salt Shed to the Highway Garage is happening now.
• Taylor Brook Road bridge repair is in process- posts are in.
• ​Milling on Colrain Stage Road will start next week.
• Tyson has sent his latest worklog to the SB

➢ New Information/Updates
o Community Hall – Elevator & Cupola

• Elevator: Part was returned as unfixable
• Cupola: Colrain Fire Dept removed the final two adornments from the cupola to prevent accidental fall.

o HVAC – Sawyer Hall & Jacobs Road Municipal Center

• Sawyer Hall: Heat stopped and Harnett had to come on Saturday to repair.  Harnett said the system needs replacement at some point.  SB wants a reason as to why this is necessary.
• Jacobs Road: JMROC was to look into the whole heating system and create a report, not done yet.

​o Tri-Town Landfill – Clearing of Vegetation; Invasive Species Eradication

• ​Waiting on contractors getting back to Mia on cost of clearing invasive species.
• We have a mowing contractor for approx. $6000.

➢ Public Comment

• Resident thanked the Highway Dept for their help with the Community Hall cleanup.
• ​FinComm member requested the latest warrant.
  

➢ Mail
​Part 1
 DRAFT April 21, 2026, Select Board Minutes (4 pgs.)
 N. Thane re. Signage at Jacobs Road Municipal Center Driveway (1 pg.)
 T. Miller re. Childcare at Annual Town Meeting (4 pgs.)
 DRAFT Warrant & Budget Notes from the Select Board (4 pgs.)
 Boards’ Clerk Job Description Approved June 18, 2024 (3 pgs.)
 S. Litchfield re. Board of Health Clerk (1 pg.)
 S. Gruen re. Board of Health Clerk (2 pgs.)
 Office Assistant Job Description Approved October 26, 2021 (2 pgs.)
Part 2
 Town of Colrain Surplus Police Cruiser Transition Information (8 pgs.)
 C. Curtis (Deerfield River Watershed Association) re. Wild & Scenic Initiative (4 pgs.)
 T. Howard re. Taylor Brook Road Bridge (3 pgs.)
 T. Lively re. Community Hall Lift (1 pg.)
 C. Rabbitt re. Town Nurse Position Update (1 pg.)
 C. Rabbitt re. April Town Nurse Monthly Report (1 pg.)
 M. Cahill (MDAR) re. Inspector of Animals Appointment (2 pgs.)
 P. McGahan re. Grant Committee (2 pgs.)
 L. Cregan re. Behl-Amter Conservation Restriction (1 pg.)
 J. Rush re. 2D8T Steering Committee Meeting Date (1 pg.)
 J. Eberwein re. April 2D8T Update (2 pgs.)
➢ New business that could not be anticipated 48 hours prior to the meeting

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