5:00 p.m. Call Meeting to Order
Review Agenda
5:00 p.m. Appointment: Colrain Selectboard—discussion for possibly forming a district police & fire district

•  Police work has different levels: Chief, policing, admin.
• What should be the priority in these three levels? The Towns have similar issues in determining this.
• Robyn asked "Can some of the administrative tasks be done by other than the chiefs." Response from both Colrain and Heath chiefs, yes, permitting and payroll could be done by  an administrator, but not higher level report [to the state?]
• Colrain chair: we need to look at the needs in totality  to help determine what makes sense.
• Manpower and staffing is the hardest thing to fill during the day.  How to you keep a person in the office all day. 
• State requirements are something that causes additional work.
• Both towns are interested in going forward to investigate possibilities.

6:00 p.m. Highway Department Updates—Superintendent Tyson Howard

• Product to go into salt shed next week.
• Electrician will be out to see about tying all the electricity together
• Separate service for the salt shed, may only need one generator.
• Preparing summer equipment for winter storage.  Road side mower has problems that need fixing. Will Emmet and Tyson looking into other more cost effective options.
• Three quarters of street signs have been installed.
• Grants available for hydroseeding which is better than than lining ditches with rocks.
• Looking for call-in drivers for storms
• Have been working on upgrading the interior—adding insulation and repairing equipment .  Having a licensed technician come to work on brakes.

6:30 p.m. Appointment: Mia Francesconi, applicant for Town Coordinator position

• Has a lot of municipal experience, Elissa has very impressed with her.
• A lot of her family have been involved with the Town of Cheshire so she has been around it all her life. 
• Executive assistant for the Town working with many  boards.
• Feels comfortable with grant writing.
• The  screening committee  interviewed 6 applicants and choose 3 as possible candidates.  Mia had the most municipal experience, but was lacking in the financial area.

Review Minutes: 10/07/2025 
Public Comment - Community Hall dehumidifier is not sufficient, there is still a mold issue.  HYPA has not followed through with assurances made. 
Other Business
Hilltown Youth Performing Arts—review of lease—vote possible

• The Select Board voted to approve the lease as amended to be sent to HYPA.

Town Coordinator Transition Plan update
Spyglass Telecommunications Analysis

• Select Board chose to not move forward, but rather contact Verizon to investigate the situaction with 4 phones on separate billing.

FY 2025 Special Account 
Select Board voted to approve changes to special accounts

• Special Revenue Deficit Accounts to Move to Raise & Appropriate
  29-123-3590-29016 COVID-19 Related— $13,821.98
  29-123-3590-29044 I-191 School Regionalization— 2,321.00
  29-123-3590-29017 MIIA Insurance Grant— 1,850.00
  29-421-3590-29062 Small Bridge Grant— 7.00
  29-433-3590-29066 Rowe Rd Washout— 0.20
  29-434-3590-29021 DEP Small Scale Initiative Grant— 993.68
  29-541-3590-29032 FCHC Medi Mgmt 2008— 100.00
  Total Amount: $19,093.86

Facilities Report—review and planning

• Robyn to consolidate reports on facilities to include a submitted accessibility report.

JRMC Gym Roof Update

• Only have a single quote, need another. Titan quoted,  and waiting on a  Vermont company.
• Will Emmet investigated replacement tiles for the ceiling. Found Armstrong tiles at Lowe's that were not too expensive.

Council on Aging

• Wishes to create a Health and Wellness Fair and COA is seeking permission to form a committee or working group. Want it to be a Community orientated, Educational, and Multi-generational event.

STM, tentatively on Nov 17 at  6:30
Discussion about the possible need for a Special Town Meeting for permission for an employee to work past 65 and to vote on the warrant to change all designations of roads, byways, private roads, ways to "street".
Mail
Request to use the Hall for the Art Show in September 2026 and wave the fee. SB voted to approve.

5:00 p.m. Call Meeting to Order (This meeting may be recorded.)
Review Agenda
5:05 p.m. Pole Hearing to set new pole on Bellor Road
    Purpose - new house on 29 Bellor Rd. SB voted to grant permission to install the pole.
Review Minutes: 9/23/2025
Public Comment

• Resident asked about the completion date for the remaining windows and will there be money left for storm windows.
• Hilma read a thank you note for the highway dept for the fine job they did grading Flag Hill Rd.
• Police Chief called to say that Friday, Oct 10, the 8A bridge where the work is being done will be closed intermittently for 10 or 12 minutes at a time  between 10 AM and 1 PM.

6:30 p.m. Appointment: Mike Cucchiara, Parks & Recreation update on projects

• P & R is working on the signs which were delayed due to an error.  
• P&R needs a warrant article adopted by Town meeting which is required by the PARC grant. 

7:00 p.m. Appointment: Hilltown Youth Performing Arts—review of lease—vote possible

• Lengthy discussion of lease and addendum. A vote was not taken on the lease.

Other Business
ATM 2025, Art. 21 (zoning bylaw changes)—determination of corrective action—vote possible
[This zoning change was voted on at the last ATM, but needs to revoted due to a procedural issue.]

• We need a  warrant article for spring ATM regarding the designation of all roads and ways as streets.
• SB voted for the Town to proceed with corrective action and request use of the FinComm funds to pay for additional cost of redoing the article..

Town Coordinator Transition Plan update

• Not sure if this was discussed, I had to leave to attend another meeting

Spyglass Telecommunications Analysis

• ​The company reviews current telecommunications services to determine is there can be savings.  We have Grant Communications for the majority of service, but still have some Verizon charges for some phones.  If no problems are found, there is no charge. If there are problems the savings is split between the Town and Spyglass for a predetermined time.

Highway Dept. Updates

• The Highway Dept is going back to a 5-day week starting the day after Columbus Day.
• Robyn asked that other SB members and Hilma to look over the project costs for the Salt Shed.
• Police Chief, John McDonough,  and Tyson Howard, Highway Superintendent, need to contact residents that park on the road side to remind them about winter plowing.

JRMC Gym Roof Update

• Tim Lively is getting quotes for various roof repairs in targeted areas.
• Robyn is looking into a full roofing/repair plan. Will will get  square footage for this.

Other Business 

• Police Chief  noted that companies are starting to cut trees on Avery Brook Road on Wednesday, Oct 8. The work may last up to 3 weeks.
• Robyn requested the companies turn their signs parallel to the road when the work is done as signs are facing drivers are misleading once the work day is over.
• Trunk or Treat will be from 4 to 5 PM and the indoor activities will go on after.

Incident Report

• An employee felt threatened in the workplace on Friday when someone was verbally abusive.  The Police Chief was called into the SB meeting to consult on the matter.   He noted that persons being abusive  can be asked to leave. There is also the issue on 1st Amendment Rights.
• It was stated that the person was asked to leave and refused, so the employee left rather than call the police.
• SB must be sure employees feel safe in their work environment. 
• There will be an in-person follow up by the Police Chief.
• There needs to be a Code of Conduct.  Robyn to speak with legal.

Security Camera

• There are  security cameras outside the building but not inside the building.
• One option is Blink . Hilma and Will to look into it.

Mail

• Colrain is looking for a representative regarding shared services.
• Email from resident regarding the dirt on the gym floor and damage to pads.
• Communication regarding ticketing and speeding in town. There has been some concern about speeding, especially in the center.
• Communication on Tech school regarding long bus trips for Heath school kids [19 attend Tech] some of whom are picked up 2 miles from their home and then have an hour and a half ride. Robyn to follow up.
• Senator Mark office hours.
• Bulky waste day is coming up.

6:00 p.m. Call Meeting to Order , Review Agenda, Review Minutes: 9/16/2025
Public Comment - Resident expressed concern about mold downstairs in the Community Hall.
6:10 p.m. Discuss Terms of Hilltown Youth Performing Arts Lease

• 6 month lease as a time to see if it works out for both entities. 6 months gives HYPA time to find a new location.
• Mandatory check-in (in 3 months?) meeting with the SB  to discuss a longer term lease
• SB feels that the program is not just about Heath but about the whole Hilltown Community, but this tenant requires a lot of overhead.  
• SB member is not sure there will ever be a compatible use of the space
• All members believe in the program
• HYPA, a large dynamic group,  may not be a good fit for this building.

Other Business
ATM 2025, Art. 21 (zoning bylaw changes)—determination of corrective action—vote possible

• Robyn still has a question for legal so no vote was taken.

Town Coordinator Transition Plan update

• Committee was well selected
• Has a 2 hour meeting which was very productive
• They have determined the questions to be asked
• Reviewed 6 applications and divided them into 2 groups, selected 3 whose qualifications best matched our needs who will be interviewed on Oct 9.

7:00 p.m. MTRSD: 2D8T Update, Plans for Revised Regional Agreement & Closure of Schools

• Martha Thurber, Sheryl Stanton, Budge Litchfield
• SBA (School Building Authority)  was impressed with the work done to date.
•  The members  went over the bullet points of the 5 year plan of school consolidation.
• One of the most repeated issues at community meetings  was transportation—how long kids will be on the bus.
• Hope to have a vote by 2026 on the whole plan at a Special Town Meeting.
• One of the big questions will be what can they do with their building. Committee would like to have other towns reach out to Heath for ideas and help about using closed buildings. 
• Acronym used in the charts SOI(Statement of Interest)
• Hope to have field trips to schools that have a single campus. 

Mail

• Complaint about speeding  in the Center, chief has been informed. He will have some presence in the Center of Town.  Does the chief ticket for violations? Not sure.
• Letter about HYPA lease.
• September recycling rates

5:00 p.m. Call Meeting to Order 
Elissa Viarengo was unable to attend.
Review Agenda
5:02 p.m. Appointment: Highway

• SB voted to declare two old trucks as surplus property.
• Jason Lively and Jason Boutwell covered the Highway Dept without issue while Tyson has been out.
• Will Emmet to take the two Jasons to a construction convention on Thursday.

6:00 p.m. Appointment: Hilltown Youth Performing Arts—discussion of lease terms

• Agreement of $500 each for two rooms
• Block method for gym and cafe.
• HYPA objects to being charged $100 for use of the outdoor space. "Never see anyone else using it."  
• Atrium is off the rental list, but HYPA will be allowed to use it two weeks before their winter performance.

Review Minutes: 9/2/2025, 9/8/2025
Public Comment:

• I would like to thank Hilma, Tim, and the Highway Dept for getting the ballfield ready for play.

Other Business
ATM 2025, Art. 21 (zoning bylaw changes)—determination of corrective action

• Town voted for a zoning bylaw change at the last ATM.  The Atty General's office requires it to be published twice in a local paper. It was only  published once. 
• The Town needs to publish the bylaw change a second time —approx. cost is $950 or restart the process at the next ATM.
• SB is leaning towards restarting the process, but will hold off voting for when Elissa is able to attend.

Salt Shed update

• Ready for grading and asphalt.

Health Insurance update

• Our current insurance, Hampshire County, is very good, covers many things, and often there is no co-pay.  In addition it  offers BlueCrossBlueShield as one of its options.
• GIC offers insurance through different companies.

General Town Building Use policy

• Tabled

Town Coordinator Transition Plan update

• Interviewers are finalizing interview questions.
• Plan to have a zoom meeting to finish up and then schedule interviews.

Clinician Responder with Police

• ​The clinician rides with police in hopes to keep issues from escalating. SB voted to approve the clinician.

Items raised at the last meeting that need to be continued: 
Dangerous curve across from Dane's where there is a stream.

• Hilma has asked Tyson to put up warning signs
• SB, Highway Dept, and Cons. Commission will need to meet at the site

Bus routes for the tech school  needs to be addressed at a future meeting

From the draft minutes of the SB meeting which I did not attend:
Preliminary Interview Committee:
The Board discussed the slate of possible appointees to the committee for holding preliminary interviews for the Town Coordinator position. On a motion by Elissa Viarengo and seconded by Will Emmet, the Select Board unanimously voted to appoint Hilma Sumner, Dena Briggs, Alice Wozniak, Elissa Viarengo, and Ken Gibert to the Preliminary Interview Committee. Hilma will send an initial email to the committee members to begin the process of reviewing applications, developing a list of interview questions and, establishing a common availability schedule.
 
Textile Recycling MOU:
The Board reviewed a note of explanation from Jan Ameen and the Memorandum of Understanding from a textile recycling company CMRK. With exclusive use of the transfer station to place a textile box, the company will pay the town $.07 per pound for what it recycles. On a motion by Elissa Viarengo and seconded by Will Emmet, the Select Board unanimously voted to sign the textile recycling MOU with CMRK.

5:00 p.m. Call Meeting to Order
Review Agenda 
5:02 p.m. Appointment: Fire Chief Nick Anzuoni—mid-year report

•  Spoke about the fire on HO cook, they had lots of mutual aid  from  other organizations, lots of risks had to be assessed. They opened up a logging road with a dozer and were able to get near to the fire. 
• Some lessons learned which will need to be evaluated.
•  The CCC (Civilian Conservation Corps) built cisterns are low or unusually dry indicating the our drought situation.
• New brush  truck helped out. All the vehicles are in good shape except for the chief's truck.
• Discussion of possible combined fire departments.
• Colrain kids drew maps and the jail made them.

5:30 p.m. Appointment: Police Chief John McDonough—mid-year report

• Biggest time consuming task involves firearms  renewals. 
• These renewals go out state and federal agencies and may come back with questions that need to be resolved.​
• Clinician who responds with police and covered by a grant has proven to be helpful.
• John drove through Mohawk Estates during the Labor Day fireworks, met new president, David King.

Review Minutes: 8/5/2025
Public Comment

• Resident asked for a timeline for backstop repair, can it be added to agenda,? Response was SB needed a date for when pickup softball would start.
• Can the room vacated by HYPA be available for the town to use until rented?  There may be a proposal from a party wanting to use the room.
• Can there be a working group about painting the paneling? Yes. There are improvements grants for buildings.
• HCC - grants are opening now and will  close Oct 17.  
• Resident would like a Heath-only bus route for tech kids who spend an hour and a half on the bus both ways. Select Board to contact Franklin Tech to determine what the current laws regarding length of walk to the bus stop and limit to how long a child can stay on the bus. [Update from Devon Clark:  ". . .  you mentioned that there was one bus stop.  There’s actually multiple bus stops, but the bus stop at the intersection of 8A and Number Nine Road was the one I was complaining about (safety).  The bus also picks up the majority of the kids there and drops the majority off there. ]
• Resident raised the issue of the dangerous situation of no barrier across the street from Bob Dane's. 

Other Business 
Transfer Station—update on new hire transition

• Attendant's dog was running freely at the station.  After being discussed, the situation seems resolved.
• Gates were closed 10 minutes early. Tyson to address it.

Salt Shed update - Tyson is scheduling the final grading and blacktop. ​
Highway Department Position and Wage Evaluations—vote possible

• Discussed reinstituting the foreman position so Tyson has a backup, a role Jason Lively has performed at times.
• Discussed rate increase for both Jason Lively (due for increased responsibilities) and Jason Boutwell (due for his 90 day review).
• SB voted to increase  Jason Lively rate by $1 per hour starting Sept 1.
• SB voted to increase Jason Boutwell by $.50 per hour starting Sept 1.

FY 25 Special Fund Review

• Robyn, Hilma, and Accountant have been working on clearing up funds. 

General Town Building Use policy
Town Coordinator Transition Plan

• Two applicants have responded to ad and another applicant is expected.

Preliminary Interview Committee—vote possible

• ​Proposed 5 people interview team: SB members suggested Nancy Thane, Hilma, Elissa, Dina Briggs, Alice Wozniak, Kate Barrows, Sheila Litchfield, Barbara Gordon,  David Gordon, Jim Cerone, Pat McGahan, Ken Gilbert.​

Mail--
Other business that could not be anticipated 48 hours in advance. 

Agenda items
5:00 p.m. Call Meeting to Order, Review Agenda, Review Minutes: 7/8/25
Public Comment- resident inquiring about the removal of pins under the swing set
6:00 p.m. Appointment—Parks & Recreation Committee—Status update of projects, future plans,
review of charge & overview, Woodlands Partnership grants

• P & R is helping to fund UTV for the fire dept
• Need to clarify the wording for the designated parks
• Need to evaluate equipment in center playground for safety issues
• Select Board has a dumpster coming to Jacobs Road to cleanup the ballfield

Other Business
Transfer Station Attendant—appointment & wage vote

• Dan Richter has accepted the position and will start July 30.
• Has to take some training and meet with Amy Donovan from  FCSWMD.

Salt Shed update

• Proceeding well
• Grade is nearly complete by R Hillman and the retaining wall will be started next week
• August 11 is date for Iron Horse to start the structure
• Asphalt cost may go up (BMI)

Sawyer Hall Generator—review quotes with vote possible

• Need to determine where funds will come from: $8000 in the SH/CH maintenance fund minus cost of lifts for painting
• $25,000 for this year available in Special Projects
• SB voted to purchase the 20 kw unit

Fire House doors

• Cost would be $30,000 and Town does not have the money. May be able to replace one this year and discuss further at ATM.
• Robyn asked if Firemen's Assoc could pay but Nick said it was earmarked for other things.

Proposals for rental of surplus space in town property

• Request by resident to use a portion of space in the room vacated by HYPA. SB approved a $25 per week until the HYPA performance.
• Need to create a separate RFP for Sawyer Hall

Review and evaluation of Highway Foreman/Mechanic job description

• Jason Lively has taken on more responsibility
• There needs to be a designated backup for Tyson
• Tyson wants to remove items from the job description that he is doing himself.

Town Coordinator Transition Plan

• Hilma plans to retire sometime in December.
• Need to start advertising in August.​ ​

Quote for Exit signs

• From Palmieri for a qty of 8 new lighted signs for $7000 to be installed in Jacobs Road.

Mail

• Already covered in previous items

 ​5:00 p.m. Call Meeting to Order (This meeting may be recorded.)
Review Agenda
5:10 p.m. Pole Hearing: No. # 31070899 Avery Brook Rd. & Taylor Brook Rd.—National Grid

• Questions on fees for attachment,  NGRID says their policy does not require a fee, Verizon does charge and poles are co-owned.
• Concern expressed on the time required to move our fiber to the poles.  NGRID reports the info needed has been communicated to the MLP Manager.
• Question on trees.  Town owned trees vs private tree. Private trees are separate agreements between the tree owner and NGRID.  Town owned trees are worked out with the Tree Warden, Steve Thane.  
• The tree plan is completed, but if a home  owner has an issue, it can be discussed, but may be too late to make a change does.  
• Trees along Avery Brook Road are in a runoff area.  NGRID follows Mass guidelines for environmental control and Mass is one of the most stringent.
• Concern expressed regarding bringing in fill that may carry invasive plants.  NGRID said plan does not currently require 
• Concern about erosion and future cost to the town to maintain, and guardrails. NGRID is cognizant of erosion issue. Tyson reports that he has no issues.  NGRID does not install guardrails, erosion is part of design process.
• NGRID can not cut down privately owned trees, will make an adjustment if needed.
• Concern about a pole being placed in a drainage ditch. NGRID will have to adjust within a 5 foot radius.
• If a pole has to be moved such that the fiber no longer reaches ones home, the homeowner is responsible for the cost to reconnect.
• The Select Board voted to approve with contingencies,, one of which was regarding tree concerns and another the potential repositioning of poles that could effect homeowners.

Review Minutes: 6/3/25
Public Comment

• ​Thank you to Robyn Provost-Carlson and Kyle Jarvis for spreading wood chips on the Jacobs Road playground.
• Question from resident as to why the Town has to pay for reattachments in perpetuity. One response is that this issue is larger than Heath and has been escalated to our representatives. 

Other Business
Salt Shed update

• Iron Horse (the contractor)  base setup needs further discussion—raised the issue about  how to finish around the structure (not landscaping).

Highway/Fire  Dept

• Fire door malfunctioned, may need to address other doors. Door has been repaired.
• Highway Dept has been using rain time to paint the inside of the building and do other tasks to upgrade the space.
• Jason Boutwell has had his 3 month review and SB voted to take him off his probation period.
•  Owen Heilman  of Evergreen Lawn and Landscaping, bidding for lawn and cemetery mowing for the Town was given the bid conditionally awaiting insurance certificate.

Delineation of Town Parks—Steve Thane—votes possible

• Tree Warden needs to have the park areas in Town clearly designated and delineated.
• Parks & Rec also has the some need as it is part of grant applications.

​Sawyer Hall Generator— The electrician, Palmieri, is coming Thursday to look at the generator at Sawyer Hall, the two generators at the Highway Dept and electrical work needed.   The Highway Dept has two services there now, would like to make it one.
Facilities repair report

• Robyn has someone coming to look at an overhang  on the Jacobs building near the tower by the playground end of the building.

Lemelin well water - delayed to gather more information
JRMC Location Sign

• ​A design was presented and discussed.
• A base coat will be applied to allow for future changes.

Annual Appointments—votes to appoint for FY 2026

• ​SB voted to approve the current filled appointments.

FY 2025 end-of-year financial reports

• Robyn seeking an appt with the Accountant for July 2.
• Bills need to be paid by July 15

Mail 
A resident has an issue with the new trail kiosk in center. The kiosk will be completed and later moved to a new location.

Agenda Items
5:00 p.m. Call Meeting to Order, Review Agenda, Review Minutes: 5/20/25
Public Comment
6:00 p.m. Appointment: Tax Collector and Treasurer to discuss regulations & timing of tax liens/takings

• Normally the tax collector gives homeowners a year to comply.
• If we accelerate tax collecting to before July 1 , then there would be hundreds of letters to send out.
• As of Nov 1, the state has added more posting requirements. 
• A compressed schedule would cause a lot of work for not much difference in free cash.
• September could be a good time for Bette to do the tax taking notices.
• Once there is a lien on a property, it goes immediately to the treasurer.
• SB voted to move demand notices up to 4 months after the tax due date.
• SB voted  to increase the demand fees from $10 to $25 effective July 1 2026.

7:00 p.m. Appointment: Hilltown Youth Performing Arts
[It is the Hilltown Youth Recovery Theatre (HYRT) which offers camps and recovery programming for the town's young people and the community  that is negotiating rents. Representatives for HYRT were Board Members Laura Iveson and Jonathan Diamond, and ardent supporter, Judith Roberts, former director of the Literacy Project.]

• HYRT paid $6000  to cover Jan, Feb, and March at the meeting.
• HYRT has been seeking many grants for programs.  Some grants do not come until the summer.
• One HYRT board member feels that the value of the program justifies asking for minimal payment or no fee at all. [ As a municipality, I don't believe the Town can donate space.]
• HYRT would like to continue to use rooms if there is no response to the RFP.
• In consideration for the contribution HYRT has made to the town and hilltown youth, the SB proposed a  reduced rent going forward until the August performance. 
• Not clear but I think this is the current plan: 
  • To pay $500 per month for April, May, and June for 3 rooms which was paid at the meeting. HYRT to free one room by July 1. 
  • To pay $500 in July and August for 2 rooms and gym storage closet and stage area (depending on response to the RFP).  
  • Going to the block system as of June 4 for the shared space.  
  • Have  the right to shared space thru July and August plus current storage. 
  • I don't think there was a vote.
• There may be some changes based on any responses to the RFP.

[Excerpts from subsequent feedback provided by an HYRT board member. ]

• The $6,000 paid on 6/3/25 by Hilltown Youth Recovery Theatre (HYRT) to the Town of Heath, brought the total HYRT has paid in rent to the town of Heath to $90,000 over 3 years and 3 months. 
• HYRT agreed to a $30,000 lease 3 years ago because the Axion Corporation, a real estate and cannabis company from MI, entered into an Host Community Agreement (HCA) with the town that would be paid to HYRT to cover the rent. 
• The BOS, initially, negotiated an HCA for $20,000 but I asked Axion’s CEO if they could increase their contribution to $30,000 as I knew the town was wanting to generate $30,000 in rents to help with the utilities and overhead. Axion agreed to the increase.
• In 2024, In an effort to make the rent more sustainable without the HCA and thus possible for the program to remain in Heath, HYRT requested the rent be reduced from $30,000 to $20,000 and then reduced again to $15,000 the following year. 
• The BOS voted to reduce our rent from $30,000 per year to $24,000 (or $2,500 to $2000). Robyn, suggested HYRT track our building use during the coming year so we could revisit our request in 2025.  
• During those deliberations in 2024, HYRT asked the town to advertise the space as we felt we were paying considerably above market value but they said they were not permitted to do this. 
• Last summer, the town’s attorney informed the BOS that their lease with HYRT was improper, it needed to be a “license”. The town spent 6 months trying to sort out how to license the space so they could be in compliance. 
• During that 6 months period, HYRT was without a lease but continued to pay the full rent without one. 
• In January 2025, our current lease expired, and HYRT was still without a new one. HYRT assumed they would be negotiating a new agreement that would be retroactive to January, which, given our last deliberations and based on the data we collected on our building use, we were hoping would be reduced again. 
• In a meeting with the BOS on 2/11/25, HYRT was informed that, as a result of moving from the lease to the licensing process, an RFP would be circulated no later than April. In the same meeting, the BOS agreed that March would be HYRT’s last rent payment to the town prior to the RFP posted no later than April and gave HYRT additional time to make it. 
• The BOS put the RFP process on hold until after the ATM.  
• On 5/27 HYRT received an invoice from the BOS for $12,000, the implication being that HYRT was expected to continue paying $2000 per month until the RFP was sent out, which ignored nearly everything agreed to in the meeting on 2/11. This is what resulted in the meeting earlier this week. 
• In both the 2/11 and 6/3 meetings, HYRT board chair Laura Iveson was present. So was one of HYRT’s consultants, Judith Roberts, former director of the Literacy Project, who said the Literacy project paid 1/3 less for an entire floor in Greenfield. 
• Both advocated strongly for a rent reduction and that HYRT, a nonprofit that benefits the town and its young people and their families, was paying well above market value. The licensing agreements and RFP will allow the BOS to find out what the space is actually, worth (i.e., what individuals and/or other entities will pay). 
• Board chair, Laura, asked the BOS not to leave rooms empty for two months while our free summer programs were in full sail and the RFP process was playing out. The $1,500 paid on 6/11 was for April, May, and June when the BOS was supposed to have put the RFP out to bid but wasn’t able to meet their deadline.

Other Business
Facilities repair report
Sawyer Hall Generator—review quotes with vote possible.

• Need further clarification on quotes from Palmieri and Kingsley.  Will to also contact Current Electric.   
• Options for generators are Generac or Kohler depending on contractor chosen.

RFP for Rental Spaces

• Went over the additions to the document and verified the RFP is ready to go.

Homeowner Paul Lemelin well water issue 

• The homeowner at 133 Branch Hill Road which is near the salt shed has a salt contamination issue with a new well he is digging. He is currently using spring water.  
• The SB will be contacting the person the homeowner is working with and Bill Lattrell to gather information to find the best solution.

Annual Appointments

• SB reviewed list of appointments with only definite change is Transfer Station Attendant.

Mail 

• Some topics already covered above.
• Notice of open house for Sheila Litchfield retiring as MLP manager (Broadband).
• Letter of resignation from the Veterans Memorial Committee as their task is complete.​
• Letter from resident regarding town meeting attendance, also stating civic classes are taught FCT school, and a thank you to Robyn for reading the Memorial Day Proclamation from the governor.
• Letter from Parks & Rec member wishing to clean up  structures and debris from the Jacobs ball field.