Select Board Notes Tue June 4 2024

6:00 p.m. Call Meeting to Order, Review Agenda, Review Minutes: 5/7/24, 5/11/2024, 5/21/2024
Public Comment - 4 Mohawk Estates members concerned about the cost of broadband connection, One resident asked about Community Solar [Will to look into the status of the project] and resident expressed appreciation to Hilma for her assistance.
6:15 p.m. Parks & Recreation Committee — Mike Cucchiara, Chair

• Perpetual Public Trail Easement - paid for by Woodlands Partnership, The property at 47 Vincent Road is a key piece to connect the Heath trail system to Rowe public land, The  SB signed the easement agreement.
• Center Fence — Friends of Parks & Rec has raised money to put in a fence to stop balls from going into the brush on the tree line by the pickleball court.  SB accepted $1049 to put up the fence- 6 ft high black vinyl coated.

6:45 p.m. Building Use Committee
Jacobs Road

• Proposed a reduced fee schedule for kitchen to be more competitive
•  Exclusive use of all spaces would be a single charge rather than broken down by particular spaces.  And I believe charged by 4 hour blocks.

Community Hall

• Reduced fees to more affordable amounts.

Changes to Charge - there were several including:

• Remove requirement for a member of COA to be on the committee as CH is no longer a shared space with the Sr Center.
• Add oversees use of  Licensed Kitchen

Select Board Appointments:
Accepted SB volunteers for Heath Representation for FRCOG programs and as SB Liassons to Boards and Committees.

• Robyn Provost-Carlson: SB Chair, FRCOG Extension Program, FRCOG Alternate Planning Bard Rep, Local Emergency Planning Rep, FRCOG Counselor
• Will Emmet: FRCOG Planning Board Rep, Regional Dog Kennel Rep, Tri-Town Landfill Committee Rep [closed site on Avery Brook Road that has to be mowed and monitored],  FRCOG Transit Authority Rep, Licensing Board, Highway Dept Liasson.
• Elissa Viarengo: SB Secretary, BoH Liasson, Alternate Regional Dog Kennel Rep, Solid Waste Management Rep, Heath Herald Correspondent, Community Hall Fund Raising Committee Liasson
• Boards & Committees: reviewed vacancies and discussed advisory committee status. Reviewed vacancies and potential volunteers.

Other Business
ATM Continuation: MTRSD proposed agreement changes

• SB to send a reminder to Sheryl Stanton, Superintendent of MTRSD,  concerning the continuation meeting.
• SB will determine if Sunday, June 9 meeting called by School Committee Rep, Budge Litchfield,  will still take place. Budge plans to vote against the amendment due to how capital costs are allocated  in relation to the number of students attending their district school. [Colrain]
• Schedule for continuation is June 17 at 7 pm. A quorum is 56 people. 
• SB plans to read their statement prepared for the ATM as it is still relevant.

Use of town email

• How to determine what gets sent. Maybe the subject  line of "Public Service Announcement" could be used. Or a disclaimer of some sort.  Many ides were discussed.

Boards Clerk

• Reviewed and updated charge, Hilma to revise.

Community Hall Windows Fundraising

• There is a confirmed sum of $18152.34 raised, with more to be recorded.
• The committee will stay in effect past original end date, charge to be rewritten.
• Robyn expressed concern about how to speak to fund raising that may continue after the goal has been reached.

Project Updates

• CH - Hartnet Plumbing is coming on Wed, Jun 5 to hook up the plumbing. 
• Tim will verify that all needed work has been completed so that CH can be opened.
• Highway - Jeff and Hilma are working on a grant to complete work on Number 9 Road.  Will said ditching went a long way to saving Number 9 Road over the winter. 
• Work to include 20 culverts replaced, reclaiming and resurfacing the upper part, and all work needed for finish the road. 

Mail
Items not already covered above
Resignations from Boards and Committees

• Kerrie McNay, Conservation Commission
• Jenna Day, Parks and Rec